Author: PGCABoard

Pocket Greenhaven Community Association

Minutes for November 7, 2017 General Membership Meeting

• Introductions (Approximately 13 people in attendance)
• Update on Becoming a Non-Profit Organization.
  1. Will Cannady (on behalf of Tristan Brown) provided an update on the current status. Tristan has begun the process of officially registering PGCA as a 501(c)(3) organization and is waiting for the Articles of Incorporation to be returned from the Secretary of State’s Office. Once that happens Will and Tristan will open a bank account. The Board members have agreed to provide the initial funding for the cost of formally becoming a 501(c)(3) organization.
• Update PGCA Bylaws.
  1. Will Cannady presented the 3 proposed amendments as follows:
     1. Conflict of Interest: Whenever an officer of the Association has a direct financial or personal interest in any contract coming before the Board, the affected person shall: a) fully disclose the nature of the interest; and, b) withdraw from discussion, lobbying and voting on the matter. Any transaction or vote involving a potential conflict of interest shall be approved only when a majority of disinterested officers determine that it is in the best interest of the Association to do so.  The minutes of meetings at which such votes are taken shall record such disclosure, abstention and rationale for approval.
     2. Dissolution: In the event of the dissolution of this association, any and all remaining assets shall be used exclusively for an exempt purpose as defined under section 501(c)3 of the internal revenue code.
     3. The Association shall not participate in or intervene in any political campaign (including the publishing or distribution of statements) on behalf of, or in opposition to, any candidate for public office. The Association also shall not endorse any candidate for public office.
  2. Erin Peth made the motion to approve the amendments and another member seconded it. Two-thirds of the individuals present voted for the motion and it was approved in accordance with the vote requirement in the by-laws.
• Business Community Round Table.
  1. Mary McCune, presented an update on the activities. She has created a draft letter to invite business members to a separate meeting in February to start discussing issues for businesses in the PGCA boundary lines.
  2. The issue was raised about how to define “local business” and how we should decide how to promote “local businesses.” Those discussions are on-going.
• Mission/Values/Goals Document.
  1. Mary McCune and Devin Lavelle presented the Mission/Values/Goals document. Will Cannady encouraged those present to read through it before providing comments. The group was very appreciative that Mary and Devin put together the document and agreed it reflected the goals of the organization.
  2. Pat Aguiar moved to adopt the goals document. Will Cannady seconded it. A majority of the individuals present voted for the motion and it was approved.
• Erin Peth provided an update on membership efforts. The goal is to establish a more formal membership procedure by using a form (on-line and paper format). The Board will also bring forward a proposal at the January meeting as to whether or not dues should be collected, and if so, how much the dues should be.
  • There was a discussion of how to handle voting if non-members are present at a meeting. Individuals had several suggestions on how to handle this issue.
  • Toni Tinker offered her expertise in website development and the collection of electronic payments.
• Bike Safety Event
  1. GariRae Gray provided an overview of the bike safety event. Approximately 15 people attended that event.
  2. She saw an announcement about a school safety transportation grant to the Sacramento Police Department. They might be interested in doing a bike rodeo in the parking lot of the library.
• Spring Pocket Awards Ceremony
  1. Devin Lavelle provided an update on the status of the ceremony and a possible venue for the ceremony. Devin is still looking for a good place to hold the event. Will Cannady is going to see if the school site is available.
• New Business
  1. Jim Geary did a map of the boundaries of PGCA. It will help for membership efforts etc.
  2. Safety & Security Issue – One of the members brought up the issue of students hanging out after school outside the Taco Bell. Devin indicated that the Sacramento Police Department is working with the management of the facilities to try and resolve the issue.
• Next General Membership Meeting – January 2018
• Adjournment

 

 

 

At the October 2017 Board Meeting, the Board recommended for adoption the following bylaw additions, which will be voted on at the November 7, 2017 General Meeting:

Conflict of Interest: Whenever an officer of the Association has a direct financial or personal interest in any contract coming before the Board, the affected person shall: a) fully disclose the nature of the interest; and, b) withdraw from discussion, lobbying and voting on the matter. Any transaction or vote involving a potential conflict of interest shall be approved only when a majority of disinterested officers determine that it is in the best interest of the Association to do so. The minutes of meetings at which such votes are taken shall record such disclosure, abstention and rationale for approval.

Dissolution: In the event of the dissolution of this association, any and all remaining assets shall be used exclusively for an exempt purpose as defined under section 501(c)3 of the internal revenue code.

Candidates: The Association shall not participate in or intervene in any political campaign (including the publishing or distribution of statements) on behalf of, or in opposition to, any candidate for public office. The Association also shall not endorse any candidate for public office.

We started our meeting by Devin sharing information with us regarding a Pocket/Greenhaven Awards event that would take place next Spring.  Our discussion revolved around where the event should be held, how much we should charge and what should we serve.  In the interim we decided to form a committee to help set up the event.  The committee consists of :

• Devin Lavelle
• Bill Cannady
• Judy Foote
• GariRae Gray
• Jim Houpt
• Mary McCune
• Shawna McKnight
• Pat Ramirez

In the next few weeks the committee will work on setting up a meeting and we will get an update at our next general meeting.

Our Vice-President Mary McCune wanted to work on our group doing more to support local businesses.  Mary proposed drafting a letter of introduction to invite local businesses to our next meeting.  Mary also had a great idea urging our neighbors to shop local especially in light of Delta Shores going in.  A committee was formed to help support the effort.  The committee consists of:

• Mary McCune
• Bill Cannady
• Judy Foote
• GariRae Gray
• Devin Lavelle
• Shawna McKnight

In the next few weeks the committee will work on setting up a meeting and we will get an update at our next general meeting.

GariRae next spoke to us about the upcoming bike safety event that will be held at Robbie Waters Library on Saturday, September 30th starting at 10 am.  The event will be led by one of the city’s transportation analysts and there is still room to sign up and Jim Geary gave us a quick recap of the well attended meeting regarding the runway closure at the Executive Airport.

Tristan Brown got us up to speed with what our group needs to do to become a nonprofit organization.  Tristan went into detail with what it means to be a “501 c3” nonprofit and we decided to form a committee to continue to look into the matter.  The committee consists of :

• Tristan Brown
• Will Cannady
• Jim Geary
• Pat Ramirez

In the next few weeks the committee will work on setting up a meeting and we will get an update at our next general meeting.

Our discussion next turned to the ongoing issue of cluster mailbox break-ins throughout our neighborhood.  Devin filled us in on his efforts to try to find out just exactly how many break-ins there have been.  We concluded with agreeing that Devin and I will write a column regarding the issue in the the Pocket News.

There are some big changes coming to the ways that local voters will be going to the polls.  Devin filled us in on the Voter’s Choice Act and we agreed to host an event to help inform of our neighbors of the very important changes.

Kimberly Bankston-Lee shared with us the important work being done by the local nonprofits Saving Our Legacy Project and African Americans for Smoke-Free Safe Places.  We will be writing a letter in support of Kimberly’s group and hope to work with her more in the future.

We finished our meeting with Judy Foote telling us about an ongoing issue in our community consisting of homes being made into care facilities.  Judy explained that having these facilities in our neighborhood leads to less available housing for families.  This led to a large conversation about what our group can continue to do to attract more young families to our neighborhood.

Thank you to everyone who was able to make it out.  It’s great to see our group organizing so many important events for our community.  Our next meeting will be held on Tuesday, November 7th at Robbie Waters Library.  See you then!