Pocket – Greenhaven Community Association

Pocket Greenhaven Community Association

Minutes for January 9, 2018 General Membership Meeting

1. Introductions (Approximately 18 people in attendance)
2. Presentation by Kimberly Bankston-Lee from the SOL (Saving Our Legacy African Americans for Smoke-Free Safe Places) Project
3. Pocket/Greenhaven Community Association Spring Awards (Pride of the Pocket)
   1. Devin Lavelle provided an update on the status of the event. It will be in late April at the School of Engineering and Sciences. Ideas in progress for the event so far are awards from PGCA and elected officials, a cooking competition and having non-profits available to present about their organizations. The ticket prices will be determined (but the working plan is to charge $10/individual and $25/family, with a discount for PGCA members). PGCA will also be soliciting sponsorships and donations for the event.

4. Sacramento Voters Choice Coalition
   1. Devin Lavelle gave an overview of the Voters Choice Act. PGCA held a forum in October and agreed to include information in our social media and put in our newsletter etc. to support the Sacramento Voters Choice Coalition. Devin also let everyone know that they individually could do outreach about this change to voting in our area.

5. Local Business Forum
   1. Mary McCune provided an overview of the Local Business Forum, which will be held on February 27, 2018 at 6:00 p.m. at the Robbie Waters Library Community Room. Mary is coordinating volunteers to go to local businesses to handout invitations and do personal outreach to them.

6. Nonprofit Status
   1. Will Cannady (on behalf of Tristan Brown), provided an update on the current status, which is almost completed. Will and Tristan also opened a bank account for PGCA. The Board members have agreed to provide the initial funding for the cost of formally becoming a 501(c)(3) organization.

10. Membership Form and Dues
    1. Erin Peth presented the Board’s recommendation that we formalize memberships for the PGCA and charge annual dues of $10/individual/year. There was some discussion about whether there should be an option for a household membership, but in the end the group agreed to keep it simple at the beginning and agreed to the Board’s recommendation of $10 individual memberships. Erin will work in the coming months on the membership application and the logistics of collecting dues etc.
11. Pocket/Greenhaven Bike Rodeo
    1. GariRae Gray provided an update on her efforts to put together a Bike Rodeo in our area. She is trying to coordinate with the Sacramento Police Department, as the Department has received a school safety transportation grant. They might be interested in doing a bike rodeo in the parking lot of the library. The Councilman Jennings’ Office offered to assist with setting something like this up and helping to coordinate with SPD.
12. New Business
    1. The Rivercats contacted Will Cannady about doing a night at the ball park. Will is going to get more information to bring back to the group. One of the attendees suggested partnering with Pocket Little League to promote any event.
    2. Will Cannady notified everyone that the South Land Park Neighborhood Association wants to do a clean-up at the intersection of 35^th Avenue and Riverside Blvd. Will Cannady will continue to update the group on the event date etc.
    3. GeriRae Gray would like to do more outreach to the community. She is interested in doing something on traffic safety. The group had a thorough discussion about additional positive outreach efforts that would assist the community. One idea that was raised was to do some activities around parent involvement and students etc. Erin Peth discussed the Board’s idea of doing educational presentations at the membership meetings and encouraged new attendees to review the PGCA’s mission and vision statement to learn more about the organization’s purpose. Will Cannady emphasized that all ideas will be considered and that PGCA welcomes all to participate.
13. Next General Membership Meeting – March 2018
14. Adjournment

Pocket Greenhaven Community Association

Minutes for November 7, 2017 General Membership Meeting

• Introductions (Approximately 13 people in attendance)
• Update on Becoming a Non-Profit Organization.
  1. Will Cannady (on behalf of Tristan Brown) provided an update on the current status. Tristan has begun the process of officially registering PGCA as a 501(c)(3) organization and is waiting for the Articles of Incorporation to be returned from the Secretary of State’s Office. Once that happens Will and Tristan will open a bank account. The Board members have agreed to provide the initial funding for the cost of formally becoming a 501(c)(3) organization.
• Update PGCA Bylaws.
  1. Will Cannady presented the 3 proposed amendments as follows:
     1. Conflict of Interest: Whenever an officer of the Association has a direct financial or personal interest in any contract coming before the Board, the affected person shall: a) fully disclose the nature of the interest; and, b) withdraw from discussion, lobbying and voting on the matter. Any transaction or vote involving a potential conflict of interest shall be approved only when a majority of disinterested officers determine that it is in the best interest of the Association to do so.  The minutes of meetings at which such votes are taken shall record such disclosure, abstention and rationale for approval.
     2. Dissolution: In the event of the dissolution of this association, any and all remaining assets shall be used exclusively for an exempt purpose as defined under section 501(c)3 of the internal revenue code.
     3. The Association shall not participate in or intervene in any political campaign (including the publishing or distribution of statements) on behalf of, or in opposition to, any candidate for public office. The Association also shall not endorse any candidate for public office.
  2. Erin Peth made the motion to approve the amendments and another member seconded it. Two-thirds of the individuals present voted for the motion and it was approved in accordance with the vote requirement in the by-laws.
• Business Community Round Table.
  1. Mary McCune, presented an update on the activities. She has created a draft letter to invite business members to a separate meeting in February to start discussing issues for businesses in the PGCA boundary lines.
  2. The issue was raised about how to define “local business” and how we should decide how to promote “local businesses.” Those discussions are on-going.
• Mission/Values/Goals Document.
  1. Mary McCune and Devin Lavelle presented the Mission/Values/Goals document. Will Cannady encouraged those present to read through it before providing comments. The group was very appreciative that Mary and Devin put together the document and agreed it reflected the goals of the organization.
  2. Pat Aguiar moved to adopt the goals document. Will Cannady seconded it. A majority of the individuals present voted for the motion and it was approved.
• Erin Peth provided an update on membership efforts. The goal is to establish a more formal membership procedure by using a form (on-line and paper format). The Board will also bring forward a proposal at the January meeting as to whether or not dues should be collected, and if so, how much the dues should be.
  • There was a discussion of how to handle voting if non-members are present at a meeting. Individuals had several suggestions on how to handle this issue.
  • Toni Tinker offered her expertise in website development and the collection of electronic payments.
• Bike Safety Event
  1. GariRae Gray provided an overview of the bike safety event. Approximately 15 people attended that event.
  2. She saw an announcement about a school safety transportation grant to the Sacramento Police Department. They might be interested in doing a bike rodeo in the parking lot of the library.
• Spring Pocket Awards Ceremony
  1. Devin Lavelle provided an update on the status of the ceremony and a possible venue for the ceremony. Devin is still looking for a good place to hold the event. Will Cannady is going to see if the school site is available.
• New Business
  1. Jim Geary did a map of the boundaries of PGCA. It will help for membership efforts etc.
  2. Safety & Security Issue – One of the members brought up the issue of students hanging out after school outside the Taco Bell. Devin indicated that the Sacramento Police Department is working with the management of the facilities to try and resolve the issue.
• Next General Membership Meeting – January 2018
• Adjournment

At the October 2017 Board Meeting, the Board recommended for adoption the following bylaw additions, which will be voted on at the November 7, 2017 General Meeting:

Conflict of Interest: Whenever an officer of the Association has a direct financial or personal interest in any contract coming before the Board, the affected person shall: a) fully disclose the nature of the interest; and, b) withdraw from discussion, lobbying and voting on the matter. Any transaction or vote involving a potential conflict of interest shall be approved only when a majority of disinterested officers determine that it is in the best interest of the Association to do so. The minutes of meetings at which such votes are taken shall record such disclosure, abstention and rationale for approval.

Dissolution: In the event of the dissolution of this association, any and all remaining assets shall be used exclusively for an exempt purpose as defined under section 501(c)3 of the internal revenue code.

Candidates: The Association shall not participate in or intervene in any political campaign (including the publishing or distribution of statements) on behalf of, or in opposition to, any candidate for public office. The Association also shall not endorse any candidate for public office.